# Purchase requests: report missing tools and vote

When a tool keeps going missing – the mechanic borrows it from the workshop next door every time or improvises – the foreman rarely hears about it. With **purchase requests**, every employee reports a missing tool in a minute, colleagues add their support, and the foreman or tool crib decides with the actual demand in view.

![Purchase requests with votes and status](https://tulz.work/hilfe/bild/wuensche.webp?l=en&v=23cc2af7)

### Submitting a request

1. *Tools → Requests → Request a purchase* – or straight from the tool search when it finds nothing (*Request "…" as a purchase*), or under *By vehicle*.
2. **What is missing?** – as precisely as possible, e.g. "camshaft locking tool 1.6 TDI".
3. **What for, how often?** – this is what convinces: "timing belt replacement, about twice a month – always borrowed so far".
4. If known: OEM, manufacturer or supplier number, vehicle or engine code, the job where it was missing, and a link to the shop.
5. *Submit request*.

If a similar request already exists (same number or similar name), Tulz shows it first – better to support that one. If it is something different after all, click *Submit request* again.

Foremen and the tool crib get the notification *New purchase request* and see the number of undecided requests next to *Requests* in the menu.

### Supporting a request

If a colleague needs the same thing, they press **I need it too**. The list is sorted by votes – what many people need is at the top. A second tap withdraws the vote. Whoever submitted the request automatically counts as the first vote.

### Deciding (foremen, tool crib, administrators)

- **Accept**: the request is set to *Accepted* – for example while quotes are still being obtained.
- **Calculate** opens the purchase calculator: enter the price, uses and benefit, and Tulz shows whether and from when the tool pays off. **Save calculation to the request** puts the short version on the request, e.g. "Calculation: Pays off after about 10 months (from use no. 20) · +€6,660 in 5 years" – visible to everyone with the right *View reports*.
- **Add to an order** (also without accepting first) opens a new purchase order with the name, number and link as an item – and the price from the calculation, if one is saved. After saving, the request is set to *Ordered*.
- **Decline**: with a short **reason** that everyone can see – for example "we borrow it from our partner, needed too rarely".
- **Reopen** brings back a declined request.

### What happens next

When goods receipt is booked for the purchase order, the request is set to *Done*. If the order is cancelled or deleted, it goes back to *Accepted*. With every decision, when it is ordered and when the tool arrives, the person who submitted it and everyone who supported it get a notification – so nobody has to go looking for a tool that has arrived.

You can delete your own requests while they are still open; foremen and the tool crib can delete any. Done and declined requests are listed under *Done and declined*.

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Source: https://tulz.work/en/help/article/purchase-requests · As of 2026-10-22 · Tulz