# Shrinkage: losses, value and tracking – step by step

In *Reports*, the **Shrinkage** section shows what is missing, what it costs and who had it last – and where the next loss is looming. The figures apply to the selected period (top of the page, default: the last 90 days) and the active site.

### Step 1: Read the key figures

The first line sums up: number of loss and theft reports in the period, share of the stock, purchase and residual value, found again, written off, and how often tools were returned dirty.

### Step 2: Track open losses

The **Open losses** table shows every tool reported lost or stolen that has neither been found nor written off – regardless of the period:

- **Type** – loss or theft, for theft with the police report number
- **Reported** – date and who reported it
- **Last with** – the employee who last had the tool on loan before the report, with date and job order
- **Storage location**, **Value** (purchase and residual value) and **Status**

Below: **Resolved in the period** (found again or written off), **tracking** – with which employees open losses last were – and who **returned tools dirty**.

![Shrinkage: open losses with last holder and tracking](https://tulz.work/hilfe/bild/schwund-offen.webp?l=en&v=695af32e)

### Step 3: Risk – out for a long time

**Risk** lists loans that are overdue by more than 14, 30, 60 or 90 days or have been running that long without a return date – tomorrow's shrinkage. Choose the threshold with the numbers next to the heading. Straight from the list: **Take back** (the tool is back) or **Report loss**.

**Shortfall of the last stocktake** shows the tools that were not recorded in the last completed stocktake, with storage location and purchase value.

![Risk: out for a long time and stocktake shortfall](https://tulz.work/hilfe/bild/schwund-risiko.webp?l=en&v=a01e20cf)

### Keeping shrinkage small

1. Record losses immediately under *Damage → Report loss or theft* – this closes open loans, sets the tool to *Lost* and creates a purchase suggestion.
2. Keep overdue loans in view via the reminders and *My day*; go through the risk list once a week.
3. Complete a stocktake per site regularly.
4. Bring found tools back via the loss report with *Found again* – they then count as resolved.

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Source: https://tulz.work/en/help/article/shrinkage · As of 2026-10-12 · Tulz