Has the A/C service unit for €4,900 paid for itself? And which expensive special tool is just lying around? Under Reports → Cost-effectiveness Tulz calculates the cost per use for every tool with a purchase price.
What is calculated
- Uses – every loan counts as one use: since purchase, in the last 12 months and in the selected period
- Job orders – how many different job order numbers in the period, and Loan days in the period
- Running costs – the inspection costs from recorded inspections and the repair costs from damage reports (the tooltip shows the breakdown)
- Cost per use = (purchase price + running costs) ÷ uses since purchase; for bulk items price × quantity counts
- Requests – how often other sites or partner businesses in the workshop network requested this tool in the period
Tools without a purchase price, retired and lost tools and tools on loan from outside are not included. Enter the price on the tool under Edit → Purchase; on goods receipt of a purchase order it is added automatically.
Step 1: Choose the period
At the top set From and Until or tap 30 days or This year – as in the other reports. The period applies to the columns "In period", job orders, loan days and requests; total uses and cost per use are always calculated from the purchase date.
Step 2: Read top and flop
- Top – these paid off: the lowest cost per use with at least three uses.
- Flop – expensive and hardly used: at most two uses in the last 12 months, in stock for more than six months, sorted by capital tied up (price plus running costs). These are candidates for retiring, selling – for example via the network marketplace – or handing over to another site. The Dead stock link leads to all tools that have not been loaned for months.
Step 3: Sort all tools
Tap a column heading in the table below to sort it – for example by Per use, Purchase or Uses. Tools not loaned in the last 12 months are shown in grey. As CSV or As Excel downloads the whole table, Print / as PDF prints the page.
Buy instead of borrow?
The last section shows tools you fetched several times elsewhere during the period: from another site, from a partner business in the network or as a tool on loan from outside (rental service, importer), with the number of times and – for loan tools – the days borrowed. Create purchase order immediately creates a purchase order with the tool as a line, Purchase request creates a request that colleagues can vote on. Calculate opens the purchase calculator – with how often it was borrowed as uses per month.
Calculate a new tool
Whether a tool you do not have yet would pay off – and from when – is shown on the Purchase calculator tab next to Cost-effectiveness. Everything about it is in the article Purchase calculator: does a new tool pay off – and from when?
On the tool page
In the Details section, under Purchase, you will find the short version, e.g. "34 uses · €12.40 per use" – with a link to the report.
As of